Free Project Pricing Calculator
A fixed project price built the honest way: estimated days × your day rate, a scope buffer for the revisions and emails every estimate forgets, pass-through expenses, and the deposit to ask for before you start. Any currency, free, no sign-up.
The buffer covers what estimates always miss: revisions, meetings, emails, and the client's "one small thing". 20% is a floor for well-defined work; use 30-50% when the scope is fuzzy.
Quote the price, not the math. The days and buffer are your planning; the client sees one number and a clear scope.
100% free and private - everything is calculated in your browser. Nothing is uploaded unless you ask us to email your result, and even then we keep only your email address.
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Project Pricing FAQ
How do I price a project?
Estimate the working days honestly, multiply by your day rate, add a scope buffer for revisions and communication (20% minimum), then add pass-through expenses. Twelve days at 400/day with a 20% buffer and 300 of expenses prices at (12 × 400 × 1.2) + 300 = 6,060. Quote the single number, not the math.
Why do I need a scope buffer?
Because every estimate misses the same things: revision rounds, meetings, emails, waiting for client content, and the 'one small change' that isn't. The buffer prices that reality in up front - 20% for well-defined work, 30-50% when the brief is fuzzy. Without it, the last fifth of every project is unpaid.
How much deposit should I ask for?
50% before starting is the standard for project work, with the balance on delivery. It filters out clients who were never going to pay, funds your early costs, and commits both sides. For long projects, use milestones instead: a third up front, a third midway, a third on delivery.
Fixed price or hourly - which is better?
Fixed price wins when you can define the scope tightly: the client gets certainty, and your efficiency becomes profit instead of a smaller invoice. Hourly is safer when the scope is genuinely unknowable. The trap is fixed price with an open scope - that's how a 12-day project becomes a 30-day one at the same fee.
What if the client says it's too expensive?
Reduce the scope, not the rate. Offer a version with fewer deliverables at a lower price, so the trade is visible. Discounting the same scope teaches the client that your first number was padding - and every future quote gets negotiated.
How is this different from a Growpins Ledger account?
This prices the project; Growpins Ledger runs it. A free account turns the price into a professional quotation, converts it to an invoice when the client accepts, tracks the deposit and balance, and keeps the books.
Price it, quote it, invoice it
Growpins Ledger turns your project price into a professional quotation, converts it to an invoice when the client says yes, and tracks the deposit and balance - built by the team behind Growpins, founded by Dokun Bamigboye. Free tier, no card required.
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