Free Purchase Order Generator
Put your supplier orders in writing - PO number, agreed prices, delivery date and address, in the right currency and tax for your country. Two minutes of paperwork that ends most supplier disputes before they start. Free, no sign-up.
Line items
100% free and private - your document is generated entirely in your browser. Nothing is uploaded unless you ask us to email it, and even then we keep only your email address, never the document.
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The three-way check that protects your money
Businesses that never get overbilled do one boring thing well: before paying, they match three documents - the PO (what was ordered), the delivery note (what arrived), and the supplier's invoice (what's being charged). If the invoice shows 12 units at 5,500 but your PO says 10 units at 5,000, the conversation happens before payment, not after.
That check only works if the PO exists. Put the PO number on the document, ask the supplier to quote it on their invoice, and the paper trail builds itself.
Purchase Order FAQ
What is a purchase order?
A document the buyer sends the supplier stating exactly what's being ordered, at what prices, and by when it must be delivered. It's the mirror image of an invoice: the invoice says 'pay me this', the PO says 'supply me this'.
What's the difference between a purchase order and an invoice?
Direction and timing. The buyer issues the PO before delivery; the supplier issues the invoice after. In a clean paper trail the supplier's invoice quotes the PO number, so accounts can match order, delivery, and bill before paying - the classic three-way check that stops overbilling.
Why should a small business bother with purchase orders?
Control and evidence. A PO fixes prices and quantities in writing before money moves, stops surprise line items on the supplier's invoice, and gives you something to point to when a delivery is short or late. The discipline costs two minutes per order and settles most supplier disputes before they start.
What should a purchase order include?
Your business details, the supplier's name and address, a unique PO number, the order date and required delivery date, each item with quantity and agreed unit price, tax if applicable, the order total, the delivery address, and your payment terms.
Is a purchase order legally binding?
Once the supplier accepts it, a PO generally forms a contract on its stated terms - which is exactly why it protects you. Keep the terms you care about (price, quantity, delivery date, payment timing) on the document itself, and check local law for anything high-stakes.
How is this different from a Growpins Ledger account?
This tool creates the PO you send suppliers. A free Growpins Ledger account handles the rest of the money trail: track what you spend as expenses, invoice your own customers, and see it all in P&L and balance-sheet reports.
Ordering is half the money trail
A free Growpins Ledger account covers the rest: track what you spend as categorized expenses, invoice your own customers, and see the whole picture in P&L and balance-sheet reports. Built by the team behind Growpins, founded by Dokun Bamigboye.
Track both sides - sign up freeSelling rather than buying? Use the Free Invoice Generator, or browse all free tools.